Events

ESN-HELGA arranges several events each semester. Tutors are also encouraged to arrange an event or help others to arrange events. Before the start of each semester ESN-HELGA asks for volunteers to take care of arranging the event either in a ESN-HELGA meeting or through the Tutor mailing list.

Even if you don't take part in arranging an event, tutors are still welcome to attend the events and we strongly encourage you to do so as its a great opportunity to mix with the other international students. Tutors also have to sign up and pay for taking part in the events.

Arranging an event can be fun and you do not need to do it alone, you can also share the responsibility with others. Although ESN-HELGA has a list of events, some of which are repeated every semester we are always open to new suggestions and ideas for events and a trial run of a new idea is usually possible subject to there being enough funding available (if necessary).

ESN-HELGA has both subsidised and non-subsidised events. This means that in some cases we use ESN-HELGA's funding to lower the price of the event for the student. When you organize an event ESN-HELGA will cover your participation costs. If you arrange an event with another person, the cost for one person might be split between two. In the case of a big event that requires a lot of organization, such as the longer trips abroad, the costs are paid for more organizers.

Organizing an event can be as simple as making a booking and making sure everyone gets to the place. In larger events it can mean a bit more work. Tutor arranging an event has to write a report about it with all the important information that the next person arranging the same trip might need.

Write your trip report by using ESN-HELGA's Trip Report Template. You can either download it here or find it attached below.
 

Attachments
TripReportTemplate.doc TripReportTemplate.doc (440 KB)